Here you can get information about How to Send a Folder Through Email on Mac. When you want to send someone a lot of files in an email, the best way to do it is to compress them into one file first, called an archive or a zip file. When the person receives the zip file they just need to double-click it and, hey presto, the exact files that you put into it appear in a folder! Read on to find out how to do it.
Not only does this save space, it can also stop the files getting messed up on the email journey they are about to embark upon. If you compress a folder, the folder and all the files appear when it is ‘unzipped’. This is built into Macintosh OSX.
Here we have provide to The best way to accomplish it is by compressing the files or uploading the folder to a cloud service. Learn how to email a folder in Outlook, Gmail, Yahoo Mail, and most other email services.
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How to send lots of files or folders in an email
When you want to send someone a lot of files in an email, the best way to do it is to compress them into one file first, called an archive or a zip file. When the person receives the zip file they just need to double-click it and, hey presto, the exact files that you put into it appear in a folder! Read on to find out how to do it.
- Here is the folder we want to zip.
- Right-Click on the folder, and a menu will appear, select Compress (if you have Leopard) or Create Archive (if you have Tiger or older).
- It will make a zip file that you can then drag into Apple mail or onto a thumb drive to give to someone else. All you have to do is double click on the zip file it and it will ‘uncompress’ and you will have the original file or folder appear!
Now one thing to be aware of is that there is a limit on most email providers that your email does not go above 10 MB. So if you have files that exceed 10 MB, you’ll need to share them via Dropbox or i disk.
How to Email a Folder
If you try to insert a folder as an attachment in an email, you’re likely to receive an error message stating this option isn’t available. The best way to accomplish it is by compressing the files or uploading the folder to a cloud service. Learn how to email a folder in Outlook, Gmail, Yahoo Mail, and most other email services.
How to Compress a Folder
A zipped or compressed file is smaller than its original version. Combining several files into one compressed folder makes it easier to send as an email attachment. Windows makes creating a zipped file super simple.
- Locate the folder you want to compress.
- Right-click it, then go to Send to > Compressed (zipped) folder.
- Wait while a new folder is created in the same location as the original folder. The new one has the same name as the original with “.zip”added to the end.
Tip: To rename the zipped folder, right-click it, select Rename, enter a new name, then press Enter.
Email a Zipped Folder in Outlook
As long as the zipped folder doesn’t exceed Outlook’s default size limit of 20 MB (34 MB for Outlook.com), you can send the compressed file as an attachment.
- Start Outlook and open a new email message.
- Select Insert followed by Attach File. In Outlook.com, select Attach at the top of the message window.
- Select the compressed folder if it appears in the Recent Items list. If not, select Browse this PC to find and select the folder.
- Complete and send the email message.
Email a Zipped Folder in Gmail
You can send messages up to 25 MB in size in Gmail. Provided your folder and the contents of your email are no larger than that, you can send a zipped folder as a Gmail attachment.
- Log into Gmail and select Compose to open a new email message.
- Select the Attached Files icon on the toolbar at the bottom of the message window.
- Navigate to the folder you want to attach and select open.
- Complete and send the email message.
Email a Zipped Folder in Yahoo Mail
Yahoo Mail limits the size of emails you can send to 25 MB. Provided your folder and the contents of your email are no larger than that, you can send a zipped folder as a Yahoo Mail attachment.
- Log in to Yahoo Mail and select Compose to open a new email message.
- Select the Attached Files icon on the toolbar at the bottom of the message window.
- Navigate to the folder you want to attach and select open.
- Complete and send the email message.
Downloading and Decompressing the Files
Recipients of the zipped folder can download the attachment and then unzip the folder to access the files. To unzip files from a compressed folder:
- Right-click the folder and select Extract All.
- Select the destination in which you want to save the extracted files and select Extract.
- Wait while the files are extracted. A new folder appears in the selected destination.
How to Send a Folder By Email Using a Cloud Service
An alternative to emailing a compressed folder is to upload the folder to a cloud storage service like Google Drive, Microsoft OneDrive, or DropBox.
Once you save the folder to your cloud drive, you can send your recipient a link to access it without giving them access to the rest of your cloud storage. Once the recipient receives your message, they click through the link to the folder and can access all its contents in the cloud.
Right-click on the folder itself. In the menu that pops up, choose “Send to”, then choose “Compressed (zipped) folder” Rename the zipped folder if necessary, then hit enter. Right-click the zipped folder, then select “Send to” again, but this time select “Mail Recipient”.
On your Mac, choose Apple menu > System Preferences, then click Sharing. Select the File Sharing checkbox. To select a specific folder to share, click the Add button at the bottom of the Shared Folders list, locate the folder, select it, then click Add.